City of Lynn - Personnel Department
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Posting Date Tuesday, April 19, 2022
Closing Date

Monday, May 2, 2022

Department Community Development
Job Title Assistant Program Manager
Vacancies One (1) Full-Time Position
Union Eligible No
Work Hours City Hall Hours

$65,000, plus benefits

Overview The Office of Economic and Community Development (OECD) seeks a motivated, highly-organized, self-starting professional to serve as Assistant Program Manager. The Assistant Program Manager reports directly to the Program Manager and provides general administrative, project related and clerical support. The Assistant Program Manager will maintain project operation records, files and work papers and provides special assistance on OECD projects as warranted.
Duties and Responsibilities include, but are not limited to
  • Provides administrative, project related, and clerical support to the Program Manager.
  • Maintains all project operations records, files, and work papers.   
  • IDIS end user for program and project activities (e.g. new project set up)
  • Provides service and support to subrecipients, grant applicants, contractors, internal city departments, and community stakeholders as needed.
  • Maintains OECD special project files and assists with assigned projects as directed.
  • Provides OECD phone support.                     
  • Assists with the collection and organization of entitlement grant applications
  • Assists with the coordination, preparation, and distribution of the annual request for entitlement booklet.
  • Assist the Program Manager on compliance related tasks as assigned.
  • Conducts onsite assigned project monitoring visits as required.     
  • Provides support to various OECD annual/re-occurring projects and programs as required, assigned or directed.
  • Assist with subrecipient outreach efforts and training as needed.
  • Provides administrative support for regulatory report preparation as assigned (e.g. Consolidated Plan (CP), Annual Action Plan (AAP), Consolidated Annual Performance and Evaluation Report (CAPER), environmental review reports, and monitoring reports)
  • Provides administrative support in the following areas; youth assistance coordination, summer youth employment program, and movie nights.
  • May attend special community OECD meetings; hearings, work sessions, and neighborhood meetings as requested.    
  • May perform special projects, tasks or activities as required or requested by the Program Manager, Community Development Coordinator, Community Facilities Manager or Executive Director.
  • Serves as backup for Program Manager.
  • Other duties as assigned.

Preferred Education and Qualifications

  • Bachelor’s degree in Business Administration, Public Administration, or related field. 
  • Good communication skills and excellent writing skills in order to take on and complete grant applications and or specifications.
  • Experience with grant administration and project management.
  • The successful candidate will be highly organized, detail-oriented, and a proficient multitasker.
  • Bilingual/bicultural candidates strongly encouraged to apply.
  • *City residency required within six months of hire.

How To Apply

A completed application, including cover letter, can be submitted via:

- Email (personnel@lynnma.gov)
- Regular Post
- The Lynn City Hall Dropbox at the Johnson Street City Hall Entrance
- In-Person at the Personnel Department, Room 307 in Lynn City Hall

If submitting via e-mail, please include the “JOB TITLE” in the subject line.
Applications must be submitted by the deadline below, or you will not be considered.
Email Subject
Job Title
“Assistant Program Manager"
Closing Date

Monday, May 2, 2022

* The Lynn City Council has approved a home rule petition to the Massachusetts Legislature that would amend the Lynn City Charter to remove this residency requirement but affirm preference in hiring for Lynn residents.
The City of Lynn is an Equal Opportunity Employer

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Last Update: April 19, 2022 7:11 AM


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